Candidate Privacy


As part of any recruitment process, Holibob collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.

Personal Information Collection

Holibob collects a range of information about you, including:

  • Personal contact details such as name, title, addresses, and contact details (including email address and telephone number(s))
  • Details of your qualifications, skills, experience, and employment history
  • Information about your current level of remuneration, including any benefits entitlements
  • Whether or not you have a disability for which the Company needs to make reasonable adjustments during the recruitment process
  • Information about your entitlement to work in the UK

Method of Collection

Your information is collected through various means, including:

  • CVs, passport, or other identity documents
  • Interviews and any other forms of assessment such as online testing
  • Third parties, such as references supplied by former employers, once a job offer has been made

Purpose of Processing

We will use your personal information to:

  • Assess your skills, qualifications, and suitability for the role
  • Carry out reference checks
  • Communicate with you about the recruitment process
  • Keep records related to our hiring processes
  • Comply with legal or regulatory requirements

Storage of Personal Information

Your data will be stored in:

  • Your application record
  • HR files and systems
  • Other IT systems, including email

Legal Basis for Processing

We process your data:

  • To take steps at your request prior to entering into a contract
  • To comply with legal obligations
  • As part of our legitimate interest in managing recruitment and keeping records

Consequences of Failure to Provide Information

If you fail to provide necessary information:

  • We may not be able to process your application successfully

Data Access and Sharing

Your information may be shared with:

  • HR and recruitment team
  • Interviewers
  • Managers in the business area
  • IT staff, if necessary
  • Third parties, upon successful job application and offer of employment

Data Security

Holibob is committed to ensuring the security of your data, with:

  • Internal policies and controls in place
  • Measures to prevent data loss, unauthorized access, and disclosure

Your Rights

As a data subject, you have the right to:

  • Access and obtain a copy of your data
  • Request correction of incorrect or incomplete data
  • Request deletion or cessation of processing of your data
  • Object to the processing of your data
  • Request a temporary halt on processing in certain circumstances

For any of these requests, please contact:

For complaints related to data protection rights, contact:

  • Information Commissioner’s Office (ICO)

ICO Contact Information:

  • Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, United Kingdom
  • Helpline number: 0303 123 1113
  • ICO website